12.13简历班

esther_26

1.        How do you process the supplier invoice/coding?
Clarify the business purpose / type of each purchased item, and coding invoices based on types of asset, expense and prepayment etc.

2.        How do you reconcile the supplier statement?
According to the supplier statement, proceed the following steps:
−        Confirm if it is a current supplier;
−        Compare the statement and the listed invoices on details of date, invoice no., and outstanding amount;
−        Request from the vendor a copy of any missed invoices, and update contact details if necessary;
−        Process matched & unpaid/open invoices;
−        Process unmatched invoices after liaising with involved parties including team member and the vendor for correct detail such as amount etc.

3.        How do you correct a supplier invoice incorrectly entered?
−        Find out reasons of discrepancies and make notes;
−        For non-reconciled record, correct minor mistakes and present to supervisor about any correction;
−        For reconciled record, report to the supervisor for further instruction, and usually:
        1). Prior to financial reports, undo reconciliation and re-process the invoices;
        2). After the financial reports, make adjustment in the following month;

4.        How do you handle credit note from supplier?
Record the credit note for later applying against a particular invoice or the supplier’s account;

5.        How do you prioritise payments when supplier chasing payments?
−        Find out reasons of overdue;
−        For unattended invoices, apply normal AP process;
−        For disputed/questionable invoices, hold until issues solved between the vendor and the company;
−        For statutory invoices, prioritise payments to avoid penalty and any negative influences to the daily operation of the company.