Full Time Assistant Accountant position with immidiately starts
Assistant AccountantFull time JobFinance DepartmentSkill Requirement：1.B Com (Accounting) or equivalent tertiary education2.Minimum 3 years’ experience in similar role3.Microsoft word/excel, MYOB or Xero Advanced user4.ERP System (Apparel 21 or similar) experience favourable, not mandatory
Role Summary The Assistant Accountant must ensure the accounting records for the company are up to date and accurate at all time. In addition to keeping accurate, reconciled records this role is also responsible for reporting to the Financial Controller on Accounting matters, and liaising with department managers when required.
Key Responsibilities
Accounting
[*]• Wholesale Accounts receivable duties, daily customer payments allocation, weekly/monthly customer statements update, mange debt collection and suspend accounts, ensure such information is communicated with warehouse and sales team regularly.
[*]• Retail - Online sales payment allocation from 5 online payment gateway includes AFTERPAY, PAYPAL, Credit card, American Express, US STIPE. Weekly/ monthly sales vs payments reconciliation report.
[*]• Retail – Retail store sales and payment daily/weekly/monthly reconciliation and bank reconciliation
[*]• General Accounts payable duties, daily AP invoice entry, ensure invoices are approved/signed by authorized person. Code supplier invoices to correct account and cost centre.
[*]• Assist with preparing/filing weekly AP payment.
[*]• Weekly/monthly Bank reconciliation both AUD and USD account. Monthly business credit card reconciliation duty.
[*]• Manage/assist Sales Orders in JOOR (wholesale online ordering system), SOs entered by sales however they must be exported and entered into Production System called Apparel 21.
[*]• Reconcile all orders in JOOR and Production System (AP21)
[*]• Monthly reconciliation of Creditors and Debtors and send status report to FC.
[*]• Reconcile any external system and the Production System (AP21) when required.
Inventory Management
[*]• Assist with internal Warehouse manager, sales manager and US Warehouse to reconcile physical stock on hand (both warehouse and online store inventory) with Production System (AP21) monthly or as required
[*]• Assist with Retail Store managers to conduct stock takes and update inventory records accordingly
[*]• Conduct periodic independent stock counts
Payroll Assistance • Assist when required to process weekly payroll processing and payment preparation
[*]• Assist when required to process Annual Leave & Sick Leave Records
[*]• Assist when required to process Superannuation Accruals Payments
[*]• Assist when required to process Workers Compensation Insurance payments and reporting
Business Administration
[*]• Manage Supplier contracts
[*]• Manage Customer application forms.
[*]• Assist with design, sales, production and warehousing team to manage the job flow, i.e. Timeline/schedule development
[*]• Ordering office supplies
[*]• Manage Directors’ personal correspondence etc as required
[*]• Filing, answer phones, collecting post, banking and general office administration duties
Other Duties
[*]• Any other requirement as deemed necessary by Management
Key Performance Indicators
[*]• Mid-month deadlines – by 15th of the month the following should be completed for previous month end
[*]o All data entry completed
[*]o All Bank, credit cards, accounts receivable, accounts payable, and tax accounts reconciled
[*]o AP 21 reconciled
[*]o Debtor Days average - 30 days (note many US-particularly accounts pay COD or payment before shipment)
If you are interested, please email your resume nicole@nicoleaccounting.com.au
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